0324 Administrative Assistant I
MUST HAVE Experience:
Prepare letters, reports, and other documents from rough draft; arrange material into proper format and create basic spreadsheet.
Answer phones for the Office of the Group and Section Managers.
Provide calendaring assistance for the Office of the Group and Section Managers.
Maintain files, records, reports.
Orders and maintain office supplies.
Review & Process requests for payments.
Performs other related Administrative Assistant job duties as required.
Valid California Class C Driver License that allows you to drive in the course of your employment.
High School diploma or GED and four years of relevant experience; or Associate s Degree from an accredited college or accredited college or university in a related field.
Learns and assists in creating and distributing brochures, flyers, rosters and various other marketing information within assigned area; responds to questions from the public in their assigned area.
Learns and assists with data entry functions; maintains inputs, corrects, and updates data; verifies data for accuracy and completeness.
Learns and assists with performing clerical accounting duties; receives, audits and prepares invoices for payment including travel reimbursements and purchase orders; matches invoices to purchase orders; issues release for payment.
Learns and assists in preparing and reviewing a variety of documents and correspondence for accuracy and completeness; ensures proper signing authority; distributes documents to appropriate staff; prepares routine reports as required.
Learns and assists in the requisition of materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase orders.
Performs other related job duties as required.