Our Services

  • Contingent Staffing Services
  • Engineering/Start-Up/Project Controls Services
  • Recruiting Process
  • CALL 925-937-4874
Harvest Technical Services Harvest Technical Services
Apply
  • Services Offered
    • Contingent Staffing
    • Engineering/Start-Up/Project Controls Services
    • Recruiting Process
  • Job Openings
    • Apply Online
      • Business Planning
        • 1441 Portfolio Analyst
        • 7891 Privacy Manager
        • Sr. Business Systems Engineer, Content Products
      • Document Control
        • 4679 Project Document Controller
      • Information Technology(IT)
        • SR. Engineering Tech (CYBERSECURITY)
        • Engineering Technician III
      • Instrumentation
        • 4594 Instrumentation Specialist II
      • Logistics
        • 4776 Studio Facilities Coordinator
      • Medical Affairs
        • 0204 Medical Content and Education Specialist
      • Pharmacovigilance
        • 8511 Director, Business Development
      • Procurement
        • 6816 Supplier Operations Analyst
      • Project Management
        • 4758 Project Manager
        • 2699 Technical Platform Manager, AI & People Technology
        • 9415 Design Project Manager
      • Quality Control
        • 4683 QC Analyst I
      • Regulatory
        • 3541 Senior Regulatory Medical Writer
      • Scientists
        • 4159 Technical Scientist Project Manager
      • Validation
        • 4661 MES Validation Lead
        • 4423 Senior Quality Engineer
        • 9408 Engineer, QA Validation
    • Search by Location
      • Greater Los Angeles Area, CA
        • SR. Engineering Tech (CYBERSECURITY)
        • Engineering Technician III
      • Greater Marin County Area, CA
        • 0204 Medical Content and Education Specialist
        • 9408 Engineer, QA Validation
        • 3541 Senior Regulatory Medical Writer
        • 6816 Supplier Operations Analyst
        • 8511 Director, Business Development
      • San Francisco Bay Area, CA
        • 4776 Studio Facilities Coordinator
        • 4758 Project Manager
        • 1441 Portfolio Analyst
        • 7891 Privacy Manager
        • 2699 Technical Platform Manager, AI & People Technology
        • Sr. Business Systems Engineer, Content Products
        • 4159 Technical Scientist Project Manager
        • 9415 Design Project Manager
      • Greater Portland Area, OR
        • 4661 MES Validation Lead
        • 4679 Project Document Controller
        • 4594 Instrumentation Specialist II
        • 4423 Senior Quality Engineer
      • Greater San Diego Area, CA
        • 4683 QC Analyst I
  • Contact
  • August 14, 2023
  • Administrative, Bay Area, CA

Office Engineer/Administrative Assistant

Responsibilities:
Provide comprehensive administrative support, including calendar management, meeting coordination, screen & prioritize email.
Handle information with an extremely high degree of sensitivity and confidentiality.
Anticipate the needs of the executives, ensuring they are prepared and briefed in advance of meetings and appointments.
Plan and coordinate internal and external meetings on behalf of the executives, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
Plan and coordinate all travel arrangements (domestic and international) for the executives.
Take minutes during meetings, including typing, proofreading, and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow ups.
Review, update, edit and format a variety of reports, presentations, letters, and documents.
Perform other duties as assigned.

Qualifications:
BA/BS degree.
5-10 years of experience as an administrative assistant supporting leaders at the executive level within a fast growing, fast paced professional environment.
Ability to put yourself in the executive’s shoes and lead the schedule in a way promotes the most effective use of time.
Personable and exhibits executive presence.
Meticulous with excellent organizational, and the ability to address new situations as they arise.
Strong critical thinking skills with the ability to work independently with general direction and guidance.
Ability to handle highly critical information with discretion, sound judgment, confidentiality, and the utmost integrity.
Exceptional written and verbal communication capabilities.
Strong capability working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint, Zoom, Google Docs, Google Sheets, and Google Slides.

PLEASE NOTE: Our client has mandated COVID-19 vaccination for their workforce, all external personnel providing services to our client are required to comply with this requirement.

Compensation Range: $30.00 to $45.00/hr

APPLY NOW
Prev Post0545 Training Specialist II
Next PostResource Forecast Analyst

Statement of Equal Employment Opportunity Commitment

It is Harvest Technical Services, Inc. policy not to discriminate against any qualified employee or applicant for employment because of race, color, religion, sex, age, national origin, physical/mental handicap, or because the individual is a disabled, Vietnam Era or other eligible veteran.
Harvest Technical Services, Inc. is committed to fostering a diverse workforce, and maintaining a workplace that is equitable, inclusive and safe for all employees. From recruiting practices, to pay and benefits, promotions, and all other aspects of employment with us, an environment of equity is of the utmost importance. We not only recognize that you, and our employees, comprise a wide range of backgrounds and characteristics, but we believe those differences should be celebrated and valued.
[email protected] Email
925-937-4874 Call Us Now
Copyright 2021 Harvest Technical Services, All rights reserved. Privacy Policy