Administrative Assistant

JOB DUTIES
Learns and assists in creating and distributing brochures, flyers, rosters and various other marketing information within assigned area; responds to questions from the public in their assigned area.
Learns and assists with data entry functions; maintains inputs, corrects, and updates data; verifies data for accuracy and completeness.
Learns and assists with performing clerical accounting duties; receives, audits and prepares invoices for payment including travel reimbursements and purchase orders; matches invoices to purchase orders; issues release for payment.
Learns and assists in preparing and reviewing a variety of documents and correspondence for accuracy and completeness; ensures proper signing authority; distributes documents to appropriate staff; prepares routine reports as required.
Learns and assists in the requisition of materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase orders.
Performs other related job duties as required.

Education and Experience:
A high school diploma or general education development test(GED) and four years of relevant experience; or Associate s Degree from an accredited college or accredited college or university in a related field.

Required Skills and Abilities to:
Perform a variety of routine administrative support duties within an assigned area; research, collect, and compile data supporting information requests from staff and/or the general public; respond to requests and inquiries from the general public; maintain comprehensive records, files, logs, listings and related data; assist in preparing and reviewing a variety of documents and correspondence for accuracy and completeness; understand and follow verbal and written instructions; communicate clearly and concisely, both verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.