4776 Studio Facilities Coordinator
Job Summary:
We are seeking a highly organized, creative, and customer-focused Facilities Coordinator to support our dynamic User Research, Collaboration, and Strategy sessions at the company.
This pivotal role will ensure the seamless execution of human-centered design initiatives within our dedicated studio space.
The ideal candidate will possess a strong background in event planning, audio-visual equipment operations, and a flexible mindset, capable of adapting to evolving partner and consumer needs.
This role requires a pleasant and welcoming disposition to create an optimal environment for patient, provider, employee, and partner engagement.
Key Roles and Responsibilities:
Event and Session Management: Coordinate and execute all logistical aspects of small
to medium-sized user research, collaboration, and strategy sessions, including
scheduling, room setup, catering, and materials preparation.
Audio-Visual (AV) Operations: Proficiently operate and troubleshoot all in-studio AV
equipment, including cameras, microphones, projectors, and video conferencing
systems, ensuring high-quality virtual and in-person experiences.
Vendor Coordination: Manage relationships and logistics with multiple external vendors,
including catering, equipment rental, and specialized service providers, ensuring
compliance with company standards.
Participant Support: Provide a welcoming and supportive environment for all
participants, including patients, providers, employees, and external partners, addressing
their needs and ensuring a positive experience.
Studio Maintenance and Readiness: Ensure the studio space is consistently organized,
clean, and fully operational, proactively identifying and addressing any facility-related
issues.
Maintenance Schedule Management: Develop and manage a proactive maintenance
schedule for all studio equipment and infrastructure, coordinating with and supporting
building operations teams to ensure timely and efficient repairs and preventative
maintenance.
Adaptability and Problem Solving: Quickly pivot and adapt to changing session
requirements, unexpected challenges, and partner requests with a solution-oriented
approach.
Compliance and Security Adherence: Operate within a highly regulated and restricted
environment, strictly adhering to all security, compliance, and privacy protocols related to
sensitive participant data and confidential information.
Logistics and Inventory: Manage studio supplies, equipment inventory, and coordinate
shipping/receiving as needed for session requirements.
Education Requirements
Bachelor’s degree or higher in Event Planning, Meeting & Convention Management,
Entertainment Management, Logistics, Show Production, or a related field.
A minimum of 5 years of hands-on experience leading and supporting small to
medium-sized meetings and events, with demonstrated experience managing multiple
vendors, virtual and in-person technology, and operating within security and
compliance-constrained regulated environments.
Work Conditions:
This is a full-time, on-campus position located at the Studio in the South San
Francisco campus.
The Facilities Coordinator will be required to be on campus every workday.
Occasional travel to other locations may be required, up to 20% of the time, to support
off-site initiatives or events.
The hiring range for this position is $41 to $51 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate’s geographic region, job-related knowledge, skills, and experience amongst other factors
Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, Sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.