Purchasing Agent

Responsibilities:
Prioritize, coordinate, and organize daily tasks and urgent requests based on workload and nature of request.
Perform Oracle duties to purchase services that require detailed information, specifications, or other details for inclusion in blanket Purchase Orders, standalone Purchase Orders, Purchase Order Contract, Task Orders or Contract Modifications.
Request proper Certificates of Insurance where needed.
Comply with established Policies, Procedures, and best business practices to ensure fair price, quality, and timeliness.
Apply required Davis Bacon or Service Contract wage rates when necessary and understanding of when to implement requirements.
Review and analyze purchase requisitions against backup documentation for accuracy and inclusion of all services expected, including proper pricing per Contract or Task Order Contract hourly labor rates.
Assess and determine appropriate method of procurement, such as direct purchase, contract, sole source, or bid.
Approve invoices for compliance with Purchase Order or Contract including proper Davis Bacon or Service Contract wage rates, review for accuracy and approve as required for payment.
Resolve invoicing issues directly with vendors or accounting department in a timely manner.
Communicate with appropriate internal teams to clarify requests, obtain necessary information, and obtain necessary supporting documentation for the purchase
Perform technical and non-technical research to identify appropriate bidders for creation and updating of Qualified Vendors Lists (QVL)
Process VISA Purchase Requests (PR) and VISA checks for all departments, maintaining a $300,000 monthly credit limit for both.
Reconcile VISA bank statements for all VISA card purchases and checks issued, following all VISA Policies, Procedures, and regulations.
Advise staff on procurement Procedures and Policies, laws, and regulations.
Maintain procurement records and keep information accessible for audits and future use by means of record management.
Ensure acquisitions are executed in accordance with applicable regulations and guidelines including the provisions of Equal Opportunity Employment, Small Business Act, Executive Orders, Public Laws and internal control procedures.
Track, file and maintains insurance certificates and preliminary notices for Purchase Orders.
Other duties as assigned.