Human Resources Assistant

Duties:
The HR Assistant will be professional, organized, strong written and verbal communication.
Someone who’s worked in a Recruitment environment and is familiar in a multitask and fast-paced environment.
The HR Assistant will work in an environment that requires confidentiality, meeting deadlines, be task oriented, strong administrative skills including: MS Office, Teams/Zoom and have strong people skills.
Someone with prior medium to high level administrative experience is preferred.
A Recruiter who’s open to administrative duties are welcomed.

Responsibilities:
Learns and assists with the day-to-day operation within the assigned area of responsibility. May respond to human resources inquiries for assigned area of responsibility from employees and outside entities.
Learns and assists with preparing and reviewing a variety of correspondence, documents, files, and/or records for accuracy and completeness; ensures proper signing authority; and distributes documents to appropriate staff.
Learns and assists with gathering, compiling, and/or reviewing data from multiple sources for preparing correspondence, logs, reports, and other related documents. May maintain a database.
Learns and assists with data entry function; maintains inputs, corrects, and updates data; verifies data for accuracy and completeness.
Learns and assists in the requisition of materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase orders.
May be a corporate credit card holder. Performs corporate credit card purchases, reconciliations, and creates reports.
Learns and assists in maintaining calendars, scheduling meetings, with making travel arrangements, and may prepare expense reports.
May attend and participate in a variety of meetings; prepares agendas; disseminates information to staff. May assist with special projects and assignments as needed.
May assist with record retention, asset tracking and salvage duties.
Performs other related job duties as required.

MUST HAVE experience listed below:
Prepare letters, reports, and other documents from rough draft; arrange material into proper format and create excel spreadsheet.
Provide calendaring assistance for the Recruitment Team.
Schedule meetings for management in TEAMS & ZOOM.
Maintain files, records, reports, set-up testing and interviews for candidates.
Performs other related Recruitment administrative job duties as required (Including: formatting, editing emails and creating email blast for the HR Department).