Learns and assists with the day-to-day operation within the assigned area of responsibility.
May respond to human resources inquiries for assigned area of responsibility from employees and outside entities.
Learns and assists with preparing and reviewing a variety of correspondence, documents, files, and/or records for accuracy and completeness; ensures proper signing authority; and distributes documents to appropriate staff.
Learns and assists with gathering, compiling, and/or reviewing data from multiple sources for preparing correspondence, logs, reports, and other related documents.
May maintain a database.
Learns and assists with data entry function; maintains inputs, corrects, and updates data; verifies data for accuracy and completeness.
Learns and assists in the requisition of materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase orders.
May be a corporate credit card holder.
Performs corporate credit card purchases, reconciliations, and creates reports.
Learns and assists in maintaining calendars, scheduling meetings, with making travel arrangements, and may prepare expense reports.
May attend and participate in a variety of meetings; prepares agendas; disseminates information to staff.
May assist with special projects and assignments as needed.
May assist with record retention, asset tracking and salvage duties.
Performs other related job duties as required.
Education and Experience:
Associate (s) degree from an accredited college or university in a related field; or two years of relative administrative support experience.
Required Skills and Abilities to:
Perform a variety of routine administrative support duties within an assigned area; research, collect, and compile data supporting information requests from the staff and/or the general public.
Respond to requests and inquiries from the general public.
Maintain comprehensive records, files, logs, listings and related data.
Assist in preparing and reviewing a variety of documents and correspondence for accuracy and completeness.
Understand and follow verbal and written instructions.
Communicate clearly and concisely, both verbally and in writing.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.
Certificates, Licenses and Registrations Requirements:
Valid California Class C Driver License that allows you to drive in the course of your employment.