Administrative/Records Management Coordinator

Job Overview
The Administration Coordinator supports extensive records management, compliance, and administrative support for the Company.
This role is responsible for supporting policy and procedure writing, developing process and procedures along with utilizing appropriate systems, tools, and templates for federal records management, agency compliance, support systems for administrative staff.
Further coordinating of administrative services across the Company at the Administrative and Executive Assistant level.

Duties and Tasks
Implements unique policies and procedures to manage agency information, compliance reporting, and providing FOIA assistance and services to the Privacy office.
Supports developing a local level strategy for records management and compliance governance.
Demonstrated capacity to conduct research and write agency policy, process, and procedures.
Report writing, the collection, use, dissemination, disclosure, and destruction of information, and coordinates all compliance tracking and reporting within the Company.
In coordination with Agency Records Manager, develops policy, process, and procedure to manage digital records (e.g. email, SharePoint files, MS teams, etc.).
Other duties as assigned.

Desirable Skills
Demonstrated critical thinking skills – ability to define problems, identify relationships, evaluate, and assess impacts, and arrive at conclusions when analyzing complex or highly sensitive topics.
Ability to articulate, interpret, and clearly explain orally and in writing complex issues and findings using research and data analysis.
Effective collaboration, written and oral communication, and problem-solving skills.
Ability to effectively prioritize multiple, competing tasks and projects in a fast-paced environment.
Demonstrated experience in office management, compliance reporting, and complex administrative actions.
Proficiency with Microsoft 365 (Word, Excel, PowerPoint, and Teams etc.) Adobe and an understanding of cloud-based document management systems.
Demonstrated emotional intelligence and cultural humility; ability to connect with and engage a diversity of people by showing empathy and sensitivity to individual perspectives and needs.
Optimistic and positive attitude with a demonstrated deep commitment to exceptional customer service.

Education/Experience:
3-5 years of progressively responsible experience in a variety of administrative specialties in an in-office/campus environment.
Undergraduate degree or equivalent experience.

PLEASE NOTE: Our client has mandated COVID-19 vaccination for their workforce, all external personnel providing services to our client are required to comply with this requirement.

Compensation Range: $22.00 to $31.00/hr