Account Clerk II
GENERAL JOB FUNCTION:
Under supervision, performs a variety of routine difficult accounting clerical and data entry work in preparation, posting, maintenance and/or reconciliation financial, accounting, inventory and/or statistical records.
Under general supervision, individuals in this class perform a variety of routine as well as more difficult tasks requiring some independent judgment and proficiency in the processing of accounting and financial data as well as cash.
EXAMPLES OF DUTIES:
Collects, sorts and distributes incoming and out-going mail and various accounting reports and documents; prepares customer water bills for mailing.
Posts, verifies and balances various accounts; gathers, sorts and researches records and files to provide factual data, and traces discrepancies to reconcile accounts.
Performs data entry functions and operates an on-line interactive computer terminal or personal computer; processes cash receipts by use of a bar code reader; acts as relief computer operator as assigned.
Provides billing, payment and other accounting information to customers, vendors, District personnel and others; acts as relief Receptionist as assigned.
Operates a variety of standard and specialized office equipment; performs related general clerical work such as typing, filing, proofing, photocopying and collating.
Receives and processes cash payments, balances cash and prepares bank deposits; manages petty cash fund and handles disbursements.
Prepares and monitors collection of billing for District services; researches and compiles relevant information; follows up delinquent accounts and bad debts; and performs related collection functions as assigned.
Prepares, reviews and verifies purchase orders, vendor invoices and related documentation, and confirms authorization; maintains purchasing files and prepares warrant register.
Reviews, verifies and processes employee time reports; calculates and processes monthly group insurance billings and other payroll deductions; prepares payroll register, payments, handwrites and processes related reports.
Maintains sub-system and/or subsidiary ledger functions and performs reconciliations with general ledger accounts; prepares reports as required in area of assigned functional responsibility.
Reviews and classifies documents for proper account documentation; codes information according to established District procedures.
Prepares and balances batch posting controls to sub-system and general ledger entries; prepares adjustments, transfers and/or corrections to close and/or balance accounts.
May provide lead direction and/or training to less experienced employees in specific sub-system or subsidiary functions as assigned.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.
EDUCATION:
Required: High school graduation or its equivalent supplemented by three college level courses in bookkeeping or accounting.
EXPERIENCE:
Two years of accounting clerical experience.
DESIRABLE:
Cashiering experience.