7785 Administrative Assistant
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions.
A typical administrative assistant acts as information and communication managers for an office.
Tasks will include but not be limited to the following:
Issue, Blend, and Fill Schedules.
Update fill schedule if required.
Check all blend orders for correct consumed lbs. on additives and final blend lbs.
Final blends lbs. balance with volume in tanks.
If blends/fill paperwork is not correct. Work with operators to correct the error or correct the error if they cannot.
Correct all error’s with either a credit/rebill and or adjustment on tanks, additives, and empty component inventories.
Handle all request and transactions for grease base orders.
Coordinate monthly inventories on tanks, additives, and empty components.
Work with SC and other department personnel with inventory.
Make all monthly inventory adjustments.
Ensure all monthly inventory documents are completed and signed off on, and forward to SC in a timely manner. Keep copies for department files.
Maintain inventory on all tanks, additives, and empty components.
Issue time sheets monthly.
Email time sheets to entry personnel.
Track all overtime worked by department employees.
Work with supervisor on Mfg. and filling work week monthly schedules. Issue copies timely.
Track time off (Bank Day, Vacation, SKFN and FCFN) on Company employees and for work schedules purposes.
Update work week schedules as required.
Update and issue annual vacation schedules for department employees to schedule their vacation time.
Track CGU down time.
Track Cartridge Line down time.
Enter all scheduled deliveries on empty components and LZ 2002D.
Communicate with SC and or buyer of any discrepancies or issues. Ensure all documents are forward to buyer in a timely manner.
Purchase all non-inventoried supplies needed for depart use.
Reconcile supervisor PCard monthly.
Maintain all department files.
Strong experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Strong ability to work independently and manage one’s time.
Strong ability to keep information organized and confidential.
Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
High school diploma or GED required.
8-10 years experience required.
Experience working with executives preferred.