4281 Maintenance Planner
The Maintenance Planner is responsible for delivering Planned Predictable Performance for Facilities Operations and Maintenance.
The Maintenance Planner is responsible for planning and coordinating activities related to routine / non-routine maintenance activities, supporting, and providing technical advice related to Preventative Maintenance/Repair activities of cGMP production equipment, utilities, and instrumentation associated with Manufacturing Operations under limited supervision.
They will collaborate with the execution team and site scheduling to ensure all production impacting maintenance activities are dispatched and resourced appropriately.
The Maintenance Planner will collaborate with scheduling for leveling demand against available capacity and ensuring that all constraints to the schedule are considered (customers, materials, and labor).
The Maintenance Planner will translate department maintenance strategies and work order requests into effective, detailed job plans for repetitive and non-repetitive maintenance work.
Responsible for planning maintenance and repairs for equipment and instruments located at campus in accordance with all relevant requirements/regulations, and ensures all customer and process needs are met.
Plan and coordinate routine and non-routine maintenance, repairs, and facilities activities.
Translate work notifications/requests into detailed work plans / work orders based on mechanical experience, background and skill set.
Responsible for initial screening of incoming work notifications, identification of scope, and analysis of required level of planning.
Perform job walks, field investigate work orders and ensure all required documents, parts, etc. are accurate and available for the work to be performed.
Perform job walks to ensure complete understanding of requested work and project support.
Create work plans with clear definition of the problem, technical information and materials, such as manuals, drawings and P&IDs, work and safety instructions, permits, and accurate estimates of craftspeople, equipment, tools, materials, parts and other required resources, based on mechanical knowledge of equipment and in-field experience for the relevant work being planned.
Partner and collaborate with the work notification requesters and/or other personnel to obtain the needed information for the creation and proper planning of work orders.
Obtain vendor quotes, create safety risk work plans and other such requests as needed.
Upon completion of work, communicates with skilled trades regarding ideas and procedures that would make future jobs more efficient.
Is able to accurately measure the maintenance backlog in its various forms and continually maintains established backlog targets/ agreements.
Planners will maintain a 4-6 week Planned Work Backlog maximum.
Work closely with other personnel, such as: mechanics, management, service requesters, production staff, technologists, engineers, and outside contractors to schedule routine and non-routine maintenance activities to ensure continuous, optimal operation of facilities and equipment with minimal downtime.
Create and revise work plans that provide work centers and Scheduling the detail that can ensure an efficient resource loaded schedule.
Maintain schedule stability in terms of material and capacity requirements based on planning, training, and workload capacity by coordinating, scheduling and bundling jobs that optimize overall performance and minimize facility downtime.
Ensure the accuracy of repetitive job plans, routine repairs and non-routine repairs in accordance with all relevant procedures.
Identify, determine availability, and/or order parts necessary to complete work orders.
Collaborate with MRO to ensure parts are available for routine work orders, as scheduled.
Audit MRO Stores staging area on a regular basis to ensure jobs are executed as planned.
Determine estimated labor hours to perform the work order and monitor work order cycle time for differences between estimated and actual time; continuously drive improvements when gaps are identified.
Establish and maintain performance reports that track Key Performance Indicators that identify trends and improvement opportunities.
Responsible for executing work within established targets for Business Health Indicators (lagging) and Process Health Indicators (leading).
Maintain CMMS data integrity and perform data corrections and updates as needed, inclusive of updates to BOMs, task list BOMs, Functional Locations, Sort Fields, Durations/cycle times, etc.
Develop documented procedures for Planning processes.
Represent Oceanside Facilities/Maintenance locally and globally on different project teams, such as: shutdowns, technology transfers, capacity management, systems integrations and various CMMS data initiatives.
Build and maintain a strong relationship with all stakeholders, including but not limited to MRO Stores, Vendors, Contractors, Customers, Production Planner Schedulers, Document Control, Computerized Maintenance Management System (CMMS) Administrators.
Be an advocate for integrating LEAN concepts in daily work; lead initiatives that standardize maintenance activities, strategies to improve equipment uptime, improve quality, and drive down costs. Lead initiatives that drive such improvements.
Benchmark best practices within and outside of the company to learn from and implement innovative solutions to drive efficiencies.
Provide backfill as needed for various maintenance activities, as needed.
Perform other duties as requested by Manager to support the operation.
Schedule and Conduct all work in a manner consistent with all cGMP, OSHA and Federal, State and local laws and regulations.
Strictly adhere to the Company’s fiscal practices, including budget projections, requisitions and monthly accrual preparations.
Work with cost center managers to ensure budget requirements are met.
All employees with jobs that require access to the Warehouse must be able to pass the Transportation Security Administration (TSA) Security Threat Assessment (STA).
Follows established safety and environmental guidelines and procedures for all work performed. Immediately reports safety and environmental incidents including injuries, illnesses, near misses, and safety suggestions.
Fosters a positive safety culture in which no one gets hurt.
Education and Experience
Minimum of 7 years hands on experience in the maintenance field with extensive knowledge of operations and equipment and minimum 6 years in a cGMP environment.
Some level of supervisory or team lead experience is desirable.
Experience with planning or coordinating maintenance activities and repair activities in a manufacturing facility.
Experience with SAP PM, Microsoft Office Suite required.
Experience in Business Process Management, Lean Production Systems, and Document Control.
Knowledge, Skills and Abilities
Overall knowledge of mechanical, pneumatic, hydraulic, refrigeration, steam, electrical systems, controls, and maintenance methods.
Extensive troubleshooting skills on various equipment and systems.
Strong understanding of facilities maintenance, work order planning and asset management.
Best Practices in a GMP environment.
Able to learn and apply maintenance best practices.
Read and interpret construction, engineering P&ID and schematic drawings.
Ability to work on multiple activities simultaneously in a fast paced environment.
Able to work towards specific goals and objectives with minimal supervision.
Ability to interact well with others in a team environment.
Excellent oral and written communication, leadership, customer service, technical and organizational skills.
Strong organizational skills and time management skills.
Standard office environment.
May be required to lift up to 25lbs.
Environment requires that gowning in the form of hospital scrubs, bunny suits, gloves and steel toe boots be worn.
Also, no make-up or jewelry can be worn when working in the clean room environment.
Work in clean room environment with large mechanical equipment, piping, and pumps connecting to tanks serviced by high-pressure steam, water, and air together this creates a loud environment
Compensation range: $42hr to $47.25hr