4047 Administrative Assistant

Summary:
Administrative Assistant for General Manager of Asset Performance within the Asset Performance and Process Safety (APPS) team in the Technical Center (CTC).
Will support the General Manager and their team.

Responsibilities for this position may include but are not limited to:
Provides general administrative support including coordinating meetings and appointments, e-mails, calendar management, reports generation, presentations, event/meeting planning coordination, invoice tracking and order office supplies, file maintenance, catering, etc.
Coordinates domestic and international travel plans and documents as required.
Maintains records of all office business expenses (Procard and T-Card), track expenditures through the year, research discrepancies, maintain organization charts, and address distribution lists.
Maintains and updates department SharePoint site.
Coordinates all logistics for office moves and assists in the onboarding and off-boarding of employees.
Lead coordination of team building and other Asset Performance events.
Acts as back-up for other Administrative Assistants, as needed.
Special projects, as needed.

Required Qualifications:
HS Degree or Equivalent.
Minimum of 10 years administrative experience, preferably at the senior level.
Demonstrated proficiency in the Microsoft Office Suite (Teams, Word, PowerPoint, Excel and Outlook) and SharePoint.
Strong communication skills.
Ability to communicate clearly and professionally both internally and externally in a clear, concise and effective manner.
Ability to work collaboratively with other admins in the APPS team in a profession manner.
Ability to plan, balance and multi-task job responsibilities based on business needs; approach work proactively to maintain a high level of accomplishment.
Punctual, dependable, and able to work with minimum supervision.
Responds and follows up in prompt and efficient manner.
Strong interpersonal skills.

Preferred Qualifications:
BA or BS preferred.
Proficiency in SAP and Ariba.
Ability to interface effectively with all levels of a diverse workforce.
Interest and/or familiarity in Lean Six Sigma.
Ability to think critically about data.
Data analysis and reporting.
Event planning/ project management experience.