3237 Lead Administrative Coordinator

Duties:
Provide administrative support to multiple members of the leadership team.
This includes calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and hosting office visitors.
Act as a thought partner to leader to strategically align their calendar with their priorities.
Assist with space planning for team moves and new hire seating.
Plan and execute team events, offsites, activities, and recognition.
Assist and/or own content creation including drafting team-wide emails/newsletters in partnership with leader(s) and creating presentations.
Manage purchase orders and partner with leader and finance to track and analyze budget and expenses. Act as a mentor for less Senior Administrative Coordinators (where applicable).
This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.
Provide support for project-related work.
This includes gathering information and preparing reports for quarterly business reviews, working with managers to create onboarding plans for key team members and assisting in work related to the broader administrative population.
Participate in hiring new Administrative Coordinators and/or EAs (where applicable).
This may include supporting with sourcing efforts and/or participating on an interview panel based on the needs of the leader.
Work in partnership with recruiting coordinators to schedule interviews for respective leader.
Work alongside and partner closely with the Executive Assistant on tasks and projects as needed Cultivate team culture and team moments.
Build effective relationships with other teams within the Company as necessary.

Skills: Qualifications:
3+ years of relevant experience in a fast-paced, collaborative.
3+ environment, including supporting a team in an administrative.
Ability to exercise judgment and maintain confidentiality.
Strong written and verbal communication skills.
Expert with meeting collaboration tools.
Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities.
Proven track record of being reliable, prepared, responsive, eager to learn and encouraging.
Strong prioritization, multitasking and time management skills.
Acute attention to detail and follow through, high-level of organization.

PLEASE NOTE: Our client has mandated COVID-19 vaccination for their workforce, all external personnel providing services to our client are required to comply with this requirement.