3056 Contract Administrator
The main function of the Contract Administrator/Analyst/Jr. Buyer is to support Category Specialist in the tactical contracting and procurement activities.
Responsibilities for this position include but are not limited to:
Use existing tools such as: the Labor Rate Computation tool in Excel to compare previous proposals and document the changes and provide the information to the Category Manager for them to negotiate changes.
Train suppliers on catalogs (Excel spreadsheets) and validate in the catalog that their proposal match their catalog updates.
Coordinate with timekeeping on release of new catalogs based on when rates are effective and when Timekeeping is up to date on invoices.
Validate any reconciliations needed with Timekeeping based on timing of rate effectiveness and Timekeeping invoicing activity.
Create summaries in a share point template for supplier’s compensation schedule, listing out various aspects of compensation that is laid out in the contract compensation schedule.
Perform equipment utilization reviews to ensure we’re paying optimal rates.
Interface with corporate supply chain and finance groups to update GEP/SMART & SAP systems when suppliers have changes.
Create contract amendments for items such as name changes, and extensions under direction from Category Managers.
Update GEP/SMART and other systems as directed by Category Specialist and Buyers.
Update Procurement’s web page with preferred supplier qualification, follow-up, and liaison work.
Calculate and record Value Chain Benefits in procurement database.
Has experience in Contract administration, including but not limited to developing data analysis, rate analysis and basic contract amendments.
Knowledge and experience in Bay Area Manufacturing or similar operation environment.
Understanding of various types of field services contractor particular building trade contractors.
Strong communication and influencing skills to manage relations with Procurement team members, key Refinery, Project, Maintenance & Reliability stakeholders, and suppliers.
Ability to work in a high volume and fast paced environment.
Willingness to learn Buyer role and be in a rotation for “on- call” needs afterhours.
High School diploma or equivalent.
3+ years of Contract Administrative/Analysis experience.
Knowledge of mechanical, civil, electrical contractors – particularly building trade contractors.
GEP/SMART, DEEM experience.
Experience working in a Refinery or similar operational environment.